Executive Assistant to Ascom
Ascom / Receptionistjobb / Göteborg
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We are looking for an outstanding candidate with a secondary education that has worked approx. 5-10 years in a similar role. You have the ability to workindependently, proactively and take your own initiative. In your role you will do planning,coordination and organization of all supporting activities towards the COO of the Ascom Group and other assignedexecutives and managers and act as general support for any issuesthat arise. You plan Management meetings and propose agenda, take notes at themeetings. You handling of board matters for Ascom (Sweden) AB and Ascom Sweden(Holding) AB. It is very important that youfind joy in giving service, question to deliver the best andalways are one step ahead.
Theposition is based in Gothenburg and youreport in your role to the Manager Facility Management.
Responsibilities Organization of meetings, external conferences and major events in Gothenburg or any other location for the function Systems Plan agendas, and take minutes of management team meetings Assist COO and other executives with external and internal contacts Administrate departmental projects and run (often simultaneous) your own projects within the departments Administration of Intranet & SharePoint: publishing, updating sites for the departments Actively participate administratively in budget processes Responsible for dealing with external partners (e.g. hotels, conference centers, etc.) Administrating and filing of legal documents, contracts related to Ascom Sweden AB Streamline administrative procedures for Facility Management Arrange travel reservations and administration of profiles
Qualifications 5-10 years experience as Executive Assistant in an international environment Very service minded, structured and effective Strong communication skills and ability to deal with people at all levels from both internally and externally perspective You can work independently, make your own decisions, and set priorities You are analytical and good at finding creative solutions for the bigger picture rather than partial solution You understand how the business works and can drive work for improvement You have high integrity Good interpersonal skills and understanding of effective teamwork You have a very high stress level and have the ability to handle multiple ongoing tasks Good attention to detail, accuracy and the ability to critically review submissions Flexible and proactive Good ability to organize Very good knowledge in English and Swedish, both spoken and written is a requirement. German is a plus Very good IT-knowledge and Microsoft Office Preferablye experience in SharePoint
Working at Ascom
We offer an open and international environmentwhere personal initiative is both expected and appreciated. Our culture is stilldeveloping whereas we are Customer Focused, Accountable for what we do, beingInnovative and Committed and contribute to the whole company - We areAscom' - is the core. Key aspects are torespect each other, both asindividuals and as teams, to challenge and deliver and to be present and transparent. Ascom is a company where you will be able toengage with all parts of the value stream, from development to sales,manufacturing, supply and service delivery. If you dare and care to do your very best and by that make a real difference inyour working day you are probably one of us.
Application andContact
If you have any questions regarding this position pleasecontact Klara Franson, HR Recruitment Specialist, +46 704645832.
Send in yourapplication no later than May 31 st 2017.
Varaktighet, arbetstid
Dagtid, mån-fre Löpande
Publiceringsdatum2017-05-23ErsättningEnligt överenskommelse
Enligt överenskommelse
Så ansöker duSista dag att ansöka är 2017-05-31
Klicka på denna länk för att göra din ansökanKontaktKlara Franson
klara.franson@ascom.comFöretagAscom
AdressAscom
Grimbodalen 2
41749 Göteborg
KontorsadressGrimbodalen 2
Jobbnummer 3514670
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