Executive assistant
Volvo Group Trucks Operations / Administratörsjobb / Göteborg
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hela Sverige The role has the responsibility to assist and support the Process & IT SVP with various administrative tasks, as well as coordinate and drive own projects. You will also to some 30% assist our head of Governance. You will play an important role in making our function efficient.
Main activities and responsibilities
Coordinates and organizes the Manager's calendars and conferences/events.
Coordinates Management meetings which include travel arrangements, agenda planning and being the liaison between all participants. Be part of the management team and contribute to a good teamwork. Records minutes if needed.
Responsible for creating various kinds of documents and presentations
Mail administration, supervise and answer mail and alert the direct manager on urgent and important issues when applicable.
Search, collect data and compile reports, follow up plans and activities
Economics; invoice handling, time reports, traveling expenses, order handling
Continuously improve administrative routines.
Drive and coordinate projects and programs related to business operations or communication, and take active part of the network of SVP?s assistants.
Other administrative tasks
To be considered in the position as well: organization and active preparation of communication for the Process & IT department within GTO in relationship with other communication departments.
Support our head of Governance with administrative tasks, mainly connected to the documentation on teamplace for the GTO EMT
Critical competencies for the position
To be successful in this position you need to be service minded, have a proactive focus and enjoy the challenges of supporting a top-level manager. You need to have the ability to organize; structure and prioritize a wide range of administrative issues in an efficient way
The job requires that you have a high level of integrity; you need to feel comfortable in working independently and you will be working in a high pace international environment that requires you to be very well organized, have excellent communication and networking skills.
Knowledge of Volvo organization and administrative routines
Excellent IT skills and ability to learn and use new IT tools and methods
Excellent written and verbal communication skills
Fluent in English and Swedish, written and spoken. French or Japanese are a plus for the position
Organizational skills, attention to details and problem solving skills
High level of integrity
Minimum education and experience: Exam from administrative training/education
or equivalent work experience from similar positions.
Language: English is a must, Culture: good knowledge of Volvo Group culture is required, and knowledge of Swedish, US, Asian cultures is a plus
Experience Volvo internal administrative tools
The job will be located in Gothenburg.
Temporary position until 2016-04-30
Publiceringsdatum2015-01-30Arbetstider och omfattningVisstidsanställning 6 månader eller längre
Heltid
ErsättningFast månads- vecko- eller timlön
Så ansöker duSista dag att ansöka är 2015-02-13
Ansökan kan skickas till e-postadress:
recruitment.sweden@volvo.comFöretagVolvo Group Trucks Operations
AdressVolvo Group Trucks Operations
40508 Göteborg
Jobbnummer 2149398
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