Executive Assistant
Stift Stockholm International School / Assistentjobb / Stockholm
2024-05-20
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hela Sverige Visa alla jobb hos Stift Stockholm International School i Stockholm Reports to: The Director
We seek a highly organized and proactive executive assistant to join our school. This key role will provide comprehensive administrative support to senior leadership, ensure effective calendar management, streamlined team organization and coordination, event coordination, and professional external communications. Exceptional organizational, communication, and technology skills and a solid ability to efficiently collaborate with senior leadership in a fast-paced and dynamic environment are essential to success in this position.
Responsibilities
Efficiently manage and maintain senior leadership calendars, scheduling appointments, meetings, and conference calls, while prioritizing and resolving scheduling conflicts.
Provide comprehensive administrative assistance to senior leadership, including drafting correspondence, preparing reports, creating presentations and other materials with accuracy and attention to detail while handling sensitive information with utmost confidentiality.
Collaborate with senior leadership to optimize team organization, ensuring effective coordination of meetings, projects, and initiatives. Facilitate efficient communication and information flow among team members.
Plan, coordinate, and manage the logistics of events like workshops, team, and section events. Manage logistics, including venue selection, catering, travel arrangements, and on-site support.
Maintain and update documents, files, and databases, ensuring accuracy and accessibility. Organize and archive relevant materials for easy retrieval and reference.
Provide administrative support for purchasing and budgets.
Lead small projects as assigned.
Desired Qualifications
Proven experience in a similar support role, preferably working with senior leadership.
Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
Thrives in a fast-paced environment and can work towards set deadlines.
Strong attention to detail, ensuring accuracy and quality in all tasks.
Exceptional written and verbal communication skills, with the ability to compose professional and concise correspondence.
Advanced understanding of frequently used computer software and programs and a desire to learn new technology.
Collaborative and adaptable, with demonstrated capability to thrive in a dynamic work environment.
Intentional integrity and discretion in handling sensitive and confidential information.
Strong problem-solving skills, with the ability to anticipate needs and proactively address challenges.
Experience providing senior administrative support.
Higher education degree preferred.
Experience in working in schools and/or higher education systems (considered).
Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. Included in the recruitment process will be a local and national police check as well as a mandatory police background check from the last year 10 years of employment in every country where the candidate has worked.
What we offer:
As well as the exciting opportunities this role presents, we also offer benefits in terms of; pension scheme (Alecta ITP 1/ITP2), a generous wellness stipend, other insurances, and a substantial amount of professional development opportunities inside and outside the school. We also offer staff events and social gatherings that bring colleagues together, for example, hobby evenings and choir practices. Our location in central Stockholm is easily accessible by public transport.
Juristic background check.
Contract:
Permanent - 100% (6 month trial period)
Starting - August 6, 2024
Salary
Fixed salary
Application
Last day for applications - June 10, 2024 (the interview procedure can start earlier).
We only accept applications in English and from qualified candidates.
Please send a letter of interest and CV to
application@intsch.se and write "Executive Assistant" in the subject line.
Så ansöker du Sista dag att ansöka är 2024-06-10
E-post:
application@intsch.se Omfattning Detta är ett heltidsjobb.
Arbetsgivare Stift Stockholm International School Drottninggatan 71b (
visa karta)
111 36 STOCKHOLM
Arbetsplats Stockholm International School
Jobbnummer 8691716