Executive Assistant
Wise Professionals AB / Assistentjobb / Stockholm
2023-08-22
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➡️ Klicka här för den senare publicerade platsannonsen "Executive Assistant" (publicerad 2023-09-21) ⬅️
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hela Sverige A summary of this opportunity
Being an Executive Assistant and Office Manager at ICG is central to the business areas and the entire organization. To be successful is all about understanding ICG, how to add value for the Directors and be an integral part of a small local team. The global EA team of Executive Assistants work together supporting senior Directors across the business. Everyone is capable, experienced and has a strong connection to the company, within the global Executive Assistant team and business areas they support. There is a collaborative and hardworking quality output ethic in the team. Core responsibilities of the role are diary, travel, expenses, business support and onboarding new joiners. Executive Assistants co-ordinate with an external travel company to organize travel. This is a role that requires you to be adaptable, efficient and organized with the ability to prioritize several tasks simultaneously with attention to detail. You will be able to demonstrate excellent interpersonal skills to interact with internal and external stake holders at all levels and be a team player.
Primary Responsibilities
Your key responsibilities include, but are not limited to:
Executive Assistant
Extensive calendar management, coordinating schedules, internal and external calls and meetings
Arranging national and international travel and itineraries
Organizing team and business area events, lunches and dinners
Business assistance including formatting and working on documents, spreadsheets and presentations
Extensive email, video conference (MS Teams) and phone liaison externally and internally
General EA duties including completing expenses, onboarding new joiners and taking actions
System and data management support including updating: Workday the HR system with absence and holidays, Navatar the customer relationship management system, and contacts and system filing
Ad hoc duties as required including support and cover for other EAs
Office Manager
Reception and hospitality of external guests
Ordering office supplies
Co-ordinating with IT
Managing invoices
Office maintenance support
Key Requirements/ Qualifications
You will have demonstrable extensive experience of assisting at Senior Management/Managing Director level working within banking, financial services, or commercial industry.
Individual
Excellent organizational skills, flexibility, and ability to multitask and adapt to change
Ability to work independently, effectively and remain calm under pressure
Excellent interpersonal/communication skills with a positive helpful attitude and teamwork skills
Accuracy and attention to detail whilst working to meet strict deadlines
Complete understanding of confidentiality issues and use of discretion
Reliable, professional, trustworthy and respected
Technical
Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint
Fluent written and verbal English and Swedish
Our Global Benefits Framework is centered around these 3 key attributes:
Wellbeing - Supporting your mental, physical and financial wellbeing as well as your lifestyle needs.
Inclusivity - Fit for purpose and competitive, no matter who or where you are.
Longevity - Long Term and sustainable in design.
Why ICG?
ICG (Intermediate Capital Group) is a FTSE-listed, FCA-regulated alternative asset manager creating sustainable value by partnering with ambitious businesses. We have over 30 years' history and today we manage $82.1bn* of assets and invest across the capital structure. The firm employs over 575 people in 15 countries around the world and is well positioned for growth and benefits from the long-term trend of increased demand for alternative investments. To make the most of your career at ICG, you will be inquisitive, self-motivated, engaged, collaborative and agile. ICG is a place where we are all dedicated to achieving common goals.
Our teams describe ICG as ambitious, collaborative, empowered, entrepreneurial, professional and acting with integrity. We translated these attributes into a core set of values and, together with our purpose, this represents who we are today and whom we aspire to be tomorrow. For three decades we have been constantly striving for excellence in all aspects of our business. Whether that is through the people who join us, how we support and develop them throughout their career, and the culture we create and live in. It is also evident in the role we play in society through the investments we make, our charity work and what we stand for. We relentlessly pursue our ambition to provide an inclusive and diverse environment where everyone has plenty of opportunities to contribute, succeed and be themselves.
APPLICATION PROCESS
ICG and Wise Professionals have teamed up on the recruitment for this role. Please direct your questions to Recruitment Consultant Fredrik Holmberg,
fredrik.holmberg@wise.se.
Applications are reviewed continuously. Therefore, we encourage you to apply as soon as possible as the position may be filled sooner than the application expiration date. We are unable to accept applications via regular email. You can simply apply with your CV or LinkedIn profile at
www.wise.se and answer three brief questions. If selected to the next step, you will be directed to further testing.
We choose to evaluate early in the interview process to ensure an objective and non-discriminatory candidate selection.
We look forward to connecting with you.
Ersättning Månadslön - Fast lön
Så ansöker du Sista dag att ansöka är 2023-09-05
Klicka på denna länk för att göra din ansökan Arbetsgivarens referens Arbetsgivarens referens för detta jobb är "thepace19513".
Omfattning Detta är ett heltidsjobb.
Arbetsgivare Wise Professionals AB (org.nr 556761-2865)
Arbetsplats The Pace
Jobbnummer 8048633
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