Administrative Coordinator
AstraZeneca Södertälje / Administratörsjobb / Mölndal
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hela Sverige Working globally across different time zones, your focus will be on providing high quality and professional administration support to the VP and his senior leaders. You will become an expert user across key business systems and tools and provide a professional point of contact for the organisation. Activities include
• Triage of VP mailbox to ensure priorities are managed
• Extensive diary management, using MS Outlook
• Extensive travel arrangements, both UK and abroad consisting of flights, accommodation, airport transportation, car bookings, trains etc. (preparing travel packs / itineraries)
• Receiving, directing and relaying telephone messages in a professional manner
• Organising internal/external meetings including room bookings and catering arrangements as required
• Co-ordinating global conference calls / video conference calls (i.e. managing the different time zones)
• Printing relevant documents in preparation of meetings
• Collating and processing of expense claims
• Preparing documents using templates, this will also include presentation materials
• Organising and distributing incoming / outgoing project correspondence
• Preparing agendas, taking minutes and other relevant documentation, as necessary
• Filing and scanning project correspondence
• General printing, photocopying and binding documents
Essential requirements
o Proven experience as a PA to senior management/ department head
o Excellent verbal, written and interpersonal skills
o A professional, confident, and proactive approach, with the ability to independently manage a diverse and demanding workload
o Demonstrated ability to manage priorities in a changing environment
o Strong organisational, forward-planning and stakeholder management skills
o Demonstrate exceptional attention to detail, working to consistently high standards
o Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations
o Good business awareness with sensitivity to highly confidential information
o Communication and relationship-building skills to develop networks both within the company and external
o Assertiveness and strong personal resilience
o Strong proficiency with Microsoft Office web-based programmes
Preferred requirements
o Experience in an academic or clinical environment
o Experience of creating confidential reports and presentations for senior executives
o Influencing skills with ability to engage relevant people in developing solutions
o Experience of working in a global organisation; with the ability to work across boundaries and different cultures
o Champion of efficient and effective processes
Do you have an impressive track record as a Senior Administrator, outstanding organisational skills and the ability to multi-task effortlessly? This is an opportunity to take on a challenging and varied role in Early Clinical Development (ECD) as a Senior Administrator to a Global Head (VP). We are looking for someone with high standards, enthusiasm, and a passion for learning, together with excellent communication skills, a proactive approach and the confidence to act independently.
As a Senior Administrator you will report to the Enablement Leader, Strategic Planning and Operations in Early Clinical Development, based in Gothenburg and will be supporting a VP and his senior leaders.
Strategic Planning and Operations is a critical department responsible for managing a wide range of "Manage the Business" activities on behalf of the Early Clinical Development. Strategic Planning and Operations provides Enablement support for ECD along with aggregating all head count tracking, timecard data and performance information including the internal scorecard.
ECD is a dedicated clinical scientific resource for AstraZeneca's early development portfolio, which provides a translational medicine capability to rapidly understand the disease target and the potential of our candidate drugs in humans. We enable translational medicine by: human target validation earlier in research, optimisation of the clinical trial process, integration of multiple, relevant data sources to better inform investment decisions, and timely scientific insights gathered and shared more broadly across AstraZeneca. We work in close collaboration with early development project team colleagues and relevant external experts to develop biomarkers and new methodologies, to plan, conduct and report clinical studies from healthy volunteers to Phase IIb.
At AstraZeneca when we see an opportunity for change we seize it and make it happen, because an opportunity no matter how small can be the start of something big. Delivering life-changing medicines is about being entrepreneurial - finding those moments and recognizing their potential.
AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status or any other characteristic protected by law.
Varaktighet, arbetstid
This is a full time position covering a maternity leave, starting at 11 months with the possibility of being extended.
Publiceringsdatum2016-10-31Så ansöker duSista dag att ansöka är 2016-11-10
Ange följande referens när du ansöker: R-000743
Klicka på denna länk för att göra din ansökanFöretagAstraZeneca Södertälje
AdressAstraZeneca Södertälje
Pepparedsleden 1
43183 MÖLNDAL
KontorsadressPepparedsleden 1
Jobbnummer 3139982
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